Rev Date 10/07/05 Proposed Bylaws The Lincoln Hills PC Club Note: Wording in italics is from the Constitution and cannot be changed without Association approval. This wording also may not appear in the exact same section of the Constitution as in these Bylaws. Regular typeface wording only appears in the Bylaws and may be changed with only Board and membership approval. ARTICLE I Section 1. The name of the organization shall be called the “Lincoln Hills PC Club,” hereafter referred to as the LHPCC or the Club. It is a “Chartered Club” of the Sun City Lincoln Hills Community Association, hereafter known as the Association. Section 2. The Purpose of the LHPCC is to promote educational programs for users of Windows Operating System (PC) computers and related hardware as well as the application of various and selected software programs to our membership and guests. Secondly, to promote through membership, an opportunity to develop multiple friendships in order to assist each other in areas of helping and training each other in specific computer applications. Section 3. The Mission of the LHPCC is to educate its members in the unique and ever changing “PC” operating systems, applications, and hardware. To provide regular opportunities for members to get answers to specific questions on their problems, as well as to educate them through clinics and presentations on various software and hardware for the use and security of their systems.
ARTICLE II Section 1. The LHPCC is an organized club and operates in full compliance with the Articles of Incorporation, Bylaws, and Rules and Regulations of the Sun City Lincoln Hills Community Association. Section 2. The Club will not conduct business or obligate funds in the name of the Association.
ARTICLE III Section 1. Membership shall be voluntary and open to any person holding a current Association membership photo ID card. There shall be no restrictions on membership based on race, color, religion, sex, ethnic culture, or national origin. Section 2. Membership in the LHPCC requires paying annual dues. Annual dues shall be set by a majority vote of a quorum of the membership and shall be prorated under appropriate circumstances. This vote shall take place at the June Annual Meeting on the second Wednesday of the month. Annual dues are due by July 1st of each year Section 3. An individual member in good standing, as determined by the Board of Directors, shall have the right to take part in all meetings and activities, vote in general meetings, and to hold office. Section 4. The LHPCC has a reciprocal relationship with the Lincoln Hills Macintosh User Group (LHMUG) and members of either may attend meetings and programs of the other. Households with both PC and Macintosh equipment and who wish to join both may pay dues to one of the groups and be put on the membership list of the other without charge Section 5. Guest privileges are as follows:
Section 6. Use and distribution of the LHPCC master list or roster, including partial information from it, shall be restricted to official LHPCC purposes. Specifically, no information from the LHPCC master list, including email addresses, shall be made available to any commercial organization. The LHPCC email list may not be used by any member or non-member to promote any personal causes not related to the business of the LHPCC. Section 7. The membership is advised that the Board is not necessarily endorsing or recommending the company or service of any guest speaker or any authorized computer dealer or computer-related business or service listed on the LHPCC website. ARTICLE IV Section 1. Membership meetings shall be held on the Second Wednesday of each month. All other special meetings shall be announced as to time and location, as required. Section 2. A quorum for business meetings shall consist of thirty (30% ) of the current paid membership in attendance at the regular monthly, Annual or any especially called business meeting of the Club.
ARTICLE V
1.2 The Board shall be responsible for managing the business and activities of the Club as well as recommending any policy changes to the membership at the general meetings. The Board shall consist of its elected Officers and appointees up to a total of 9 members. Officers and appointees shall serve for a one-year term beginning on July 1. 1.3 The Board shall normally meet once per month and no less than once per quarter at a time and place as called for by the President, or Officer representing the President in his or her absence. A meeting may also be called by three or more members of the Board. Minutes shall be taken for each of these meetings and be available to the membership review at any monthly regular meeting. 1.4 In the absence of the President at any meeting, the Vice President of Operations shall preside. In that person’s absence the Vice President Programs/ Educational Services shall preside. 1.5 For voting purposes a quorum must be present and shall consist of at least 50% of the Board membership. A majority of those voting members present is required to pass a motion. The general membership may attend Board meetings but may not vote. The President shall have a vote only in case of a tie and shall abide by the Robert's Rules of Order. 1.6 Members of the Board are expected to attend all Board meetings on behalf of the membership and participate fully in discussion and voting. If a Board of Directors member misses three (3) consecutive Board meetings without valid extenuating circumstances, the Board of Directors may choose to consider the position vacant. Replacement of a member of the Board of Directors whose position is vacated for any reason shall be by majority vote of the Board of Directors. Members so appointed shall serve the remaining term of the member being replaced. 1.7 The President, the Vice President of Operations, the Vice President of Programs and Education, and the Treasurer of the Club shall constitute an Advisory Group to assist the Board of Directors in its duties. The Advisory Group shall have no authority to act and shall present any recommendation agreed upon by any two members to the Board for discussion and disposition. For the work of this Group, each member’s opinions shall have equal weight, there shall be no chairperson, and a meeting can be called by any of the four members.
Section 2. Officers 2.2 Any member in good standing may be nominated for election to office. Officers shall serve a one year term with the capability to serve a maximum of two consecutive terms in the same office. Section 3. Committees
ARTICLE VI Section 1. The President The President shall produce the agenda for, and preside at, all Board and Annual meetings of the Club. In the absence of the President at any of these meetings the Vice President of Operations shall preside and in the absence of that person the Vice President of Programs shall preside. All the authorities vested in the Office of President during that absence shall fall to the presiding Officer. The President shall also act as the Master of Ceremonies for the monthly membership meetings. The President shall be responsible for Membership Development and shall call upon others to assist as he or she sees fit and with the approval of the Board. Section 2. The Vice President of Operations ARTICLE VII
Section 4. An annual review of the Clubs financial records shall be made by an independent review team appointed by the President. The review shall be made within 90 days of the close of the fiscal year (December 31st) and the results reported to the membership at the next membership meeting. Section 5. The Club Officers shall prepare an annual budget to be approved by a majority of a quorum of the Club Membership. This budget shall be prepared by the Club Treasurer, approved by the Club Board at the May Board meeting, and presented for vote at the June annual meeting. Section 6. The Board may revise the budget to meet unplanned contingencies or opportunities. Unused surpluses may be credited to following year’s budget or shown on the financial statements as reserve funds. Reserves may be used to match funds from the Association for acquisition of Capital needs. Article VIII Section 1. The Annual meeting of the Club shall be on the second Wednesday of June each year.Notification of the time and place for the meeting shall be at the discretion of the Board based on the best available source at that time. Notice shall be given to all members of record no less than 30 days prior to the date of that meeting. The quorum for the Annual meeting shall represent a thirty (30%) percent of those members in attendance at the Annual Meeting and shall be declared so by the Secretary at that meeting and prior to the elections. Write-in candidates must be in attendance at that meeting and must give a verbal approval to serve before that person can be considered an official candidate for election. No exceptions will be allowed. Section 2. The Nominating Committee (standing) shall select suitable and willing candidates and submit, in writing to the President, the nominees willing to serve, if elected. The list of Nominee names shall be presented in writing for approval at the May Board meeting, and to the membership for vote at the June regular meeting. Elections shall be held at the Annual Meeting of the Club in June. Floor nominations may be made just prior to the elections provided the party in question states a willingness to serve and is in attendance at that time. No other floor nominations will b accepted. Section 3. The Board may call for a Special Election when circumstances require its need.
ARTICLE IX Section 1. Any Amendments to the Constitution or Bylaws must be presented in writing and signed by at least two members in good standing. Said document shall be delivered to the President. Provided the document is complete in content, complies with these Articles, and is approved by the Board, notification to the membership shall be given at least thirty (30) days prior to any vote. Said vote must be at a regular monthly or annual meeting. Voting matters shall follow the same procedures and policy as defined earlier in this Constitution with one exception. Any proposed Amendment must be voted upon by secret ballot and the Club Secretary shall be prepared to provide the suitable ballot for said voting procedure. Section 2. To amend the Constitution shall require a two-thirds (2/3) vote of a quorum of the total membership of record at the date thirty (30) days prior to the election date. To amend the Bylaws shall require a majority of a quorum present. Section 3. All proposed changes to the Constitution shall first be reviewed by the Association for its legality. Any Constitution change so voted by the membership shall be approved by the Association through its Board of Directors prior to its implementation. Section 4. The Constitution and Bylaws shall be reviewed at least once every two (2) years to determine if Amendments are in order. It shall be the responsibility of the Board of Directors to review the Bylaws and to make appropriate recommendations to the general membership.
ARTICLE X Section 1. Upon dissolution of this Club, all assets and records shall be turned over to Section 2. Dissolution will not be initiated until all outstanding debts are satisfied. The President, through the Board of Directors, may direct the use of any and all assets to satisfy outstanding debts and obligations provided a majority of a quorum of the club membership has voted to do so. All Club members must fully understand that they are liable for any debts incurred by the Club and must satisfy them in full prior to the Club's dissolution. Section 3. During the period leading to and including dissolution, the President and Section 4. Advance notification of the intent to dissolution of the Club must be given the membership at least thirty (30) days in advance of said vote. Voting procedures for dissolution procedures shall follow the same voting In the event a vote in favor of dissolution fails the Board of Directors, through the President, he shall notify, in writing, the parent Association of this lack of action and request direction. Said notification shall transpire within three (3) working days of the failed vote.
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Rev Date 10/07/05 Proposed Constitution The Lincoln Hills PC Club ARTICLE I Section 1. The name of the organization shall be called the “Lincoln Hills PC Club,” hereafter referred to as the LHPCC or the Club. It is a “Chartered Club” of the Sun City Lincoln Hills Community Association, hereafter known as the Association. Section 2. The Purpose of the LHPCC is to promote educational programs for users of Windows Operating System (PC) computers and related hardware as well as the application of various and selected software programs to our membership and guests. Secondly, to promote through membership, an opportunity to develop multiple friendships in order to assist each other in areas of helping and training each other in specific computer applications. ARTICLE II Section 1. The LHPCC is an organized club and operates in full compliance with the Articles of Incorporation, Bylaws, and Rules and Regulations of the Sun City Lincoln Hills Community Association. Section 2. The Club will not conduct business or obligate funds in the name of the Association.
ARTICLE III Section 1. Membership shall be open to any person holding a current Association membership photo ID card. Section 2. Membership shall be voluntary Section 3. There shall be no restrictions on membership based on race, color, religion, sex, ethnic culture, or national origin. Section 4. Annual dues shall be set by a majority vote of a quorum of the membership and shall be prorated under appropriate circumstances. Section 5. Guest privileges are as follows:
ARTICLE IV Section 1. Membership meetings shall be held on the Second Wednesday of each month. All other special meetings shall be announced as to time and location, as required. Section 2. A quorum for business meetings shall consist of thirty (30% ) of the current paid membership in attendance at the regular monthly, annual, or any other meeting held for business purposes. Section 3. The Board of Directors (see below) shall normally meet once per month and no less than once per quarter at a time and place as called for by the President, or Officer representing the President in his or her absence. A meeting may also be called by three or more members of the Board. Minutes shall be taken for each of these meetings and be available to the membership review at any monthly regular meeting. Section 4. The President shall have a vote only in case of a tie and shall abide by the Robert's Rules of Order.
ARTICLE V
The Board shall be responsible for managing the business and activities of the Club as well as recommending any policy changes to the membership at the general meetings. The Board shall consist of its elected Officers and appointees up to a total of 9 members. Officers and appointees shall serve for a one-year term beginning on July 1. The President, the Vice President of Operations, the Vice President of Programs and Education, and the Treasurer of the Club shall constitute an Advisory Group to assist the Board of Directors in its duties. The Advisory Group shall have no authority to act and shall present any recommendation agreed upon by any two members to the Board for discussion and disposition. For the work of this Group, each member’s opinions shall have equal weight, there shall be no chairperson, and a meeting can be called by any of the four members. Section 2. The Officers of the Club are the President, Vice President of Operations, Vice President of Programs and Education, Secretary, and Treasurer. Each of the Officers will be elected by the membership at the Annual Meeting. See Article VI for their duties. Section 3. Any member in good standing may be nominated for election to office. Officers shall serve a one year term with the capability to serve a maximum of two consecutive terms in the same office.
ARTICLE VI Section 1. The PresidentThe President shall preside over all Club meetings and shall be responsible for the long term planning with the assistance and support of the Advisory Group; administration and supervision of all Club business; shall act as principal liaison between the Club and the Association; shall appoint a financial review committee and any other committees necessary; shall insure the financial and administrative integrity of the Club. Section 2. The Vice President of Operations Section 5. The Club Treasurer
Section 3. The club shall operate under a January 1st through December 31st fiscal year. Financial statements shall be submitted to the Controllers Office (via the Activities Department) within 30 days of the fiscal year end (December 31st). Section 4. An annual review of the Clubs financial records shall be made by an independent review team appointed by the President. The review shall be made within 90 days of the close of the fiscal year (December 31st) and the results reported to the membership at the next membership meeting. Section 5. The Club Treasurer shall prepare an annual budget for Board and membership approval. Article VIII Section 1. The Annual meeting of the Club shall be on the second Wednesday of June each year. Notification of the time and place for the meeting shall be at the discretion of the Board based on the best available source at that time. Notice shall be given to all members of record no less than 30 days prior to the date of that meeting. The quorum for the Annual meeting shall represent a thirty (30%) percent of those members in attendance at the Annual Meeting and shall be declared so by the Secretary at that meeting and prior to the elections. Write-in candidates must be in attendance at that meeting and must give a verbal approval to serve before that person can be considered an official candidate for election. No exceptions will be allowed. Section 2. The Nominating Committee (standing) shall select suitable and willing candidates and submit, in writing to the President, the nominees willing to serve, if elected. The list of Nominee names shall be presented in writing for approval at the May Board meeting, and to the membership for vote at the June regular meeting. Elections shall be held at the Annual Meeting of the Club in June. Floor nominations may be made just prior to the elections provided the party in question states a willingness to serve and is in attendance at that time. Section 3. The Board may call for a Special Election when circumstances require its need.
ARTICLE IX
Provided the document is complete in content, complies with these Articles, and is approved by the Board, notification to the membership shall be given at least thirty (30) days prior to any vote. Said vote must be at a regular monthly or annual meeting. Voting matters shall follow the same procedures and policy as defined earlier in this Constitution with one exception. Any proposed Amendment must be voted upon by secret ballot and the Club Secretary shall be prepared to provide the suitable ballot for said voting procedure. Section 2. To amend the Constitution shall require a two-thirds (2/3) vote of a quorum of the total membership of record at the date thirty (30) days prior to the election date. Section 3. Any Constitution change so voted by the membership shall be approved by the Association through its Board of Directors prior to its implementation. . Section 1. Upon dissolution of this Club, all assets and records shall be turned over to the Association. Section 2. Dissolution will not be initiated until all outstanding debts are satisfied. The President, through the Board of Directors, may direct the use of any and all assets to satisfy outstanding debts and obligations provided a majority of a quorum of the club membership has voted to do so. All Club members must fully understand that they are liable for any debts incurred by the Club and must satisfy them in full prior to the Club's dissolution. Section 3. During the period leading to and including dissolution, the President and all other elected Club officers shall function as outlined herein. Section 4. Advance notification of the intent to dissolution of the Club must be given the membership at least thirty (30) days in advance of said vote. Voting procedures for dissolution procedures shall follow the same voting regulations as noted for the Annual Election meeting. In the event a vote in favor of dissolution fails the Board of Directors, through the President, he shall notify, in writing, the parent Association of this lack of action and request direction. Said notification shall transpire within three (3) working days of the failed vote.
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